GHS Hazard Classification and Compliance Facilitates International Trade – Regulatory Compliance

The deadline for American companies engaged in manufacturing, dealing or exporting in chemicals has passed but the process still continues. Some are expeditious in the transition while others, due to some reason or the other, are still in the process. Delaying compliance with GHS could be deleterious to trade as many have found.The reason to adopt GHS hazard classification standards and put in place internationally accepted documentation and labeling is simple enough, especially in helping promote international trade. Labels on containers are the primary means to identify the hazardous nature of chemicals contained within. In the earlier system or where exporters follow older methods, a container may have different labels with confusing warning text and symbols. Some of these might not be acceptable to the country where the chemical is exported and it may be misinterpreted by customs authorities. They may then detain or hold up the shipment. Buyers may be aware of this fact and may insist on the latest labeling. Each day a shipment is held up it adds to the cost since logistics companies charge for warehousing and, if there is an inordinately long delay, the added cost will actually result in a loss either for the seller or buyer of that chemical. Given this risk, buyers may insist on suppliers complying with regulations of their country. Manufacturers would then have to go to extra effort and expense to prepare and affix multiple labels. If they do not, they risk losing orders.GHS brings in a globally harmonized system of classification of hazardous chemicals that should simplify the task and reduce costs for those engaged in chemical trade. There are over 100 different communication regulations for chemical products worldwide. Compliance with all such regulations or with country-specific regulation is expensive and time-consuming, a reason why suppliers may not entertain orders from such geographic regions. GHS compliance in both countries of origin and compliance makes it easier for seller and buyer and reduces their burden and costs. OSHA has found that GHS SDS compliance facilitates international trade in chemicals where hazards have been standardized and identified as such on an international basis.A side benefit of such standardization is that it also helps logistics companies and their employees. Logistics and warehousing companies routinely train their employees in recognizing and interpreting labels. A unified system of labeling helps the employees of logistics companies carry out their task efficiently. It also helps those engaged in emergency responsive services such as in the case of spills, burns or accidents and takes immediate action that saves lives, prevents extensive damage to property and to the environment. GHS hazard grouping covers physical hazards, health hazards, and environmental hazards, easily identifiable in labels and from the documentation.GHS SDS is not a monumental undertaking. Even if a company deals with hundreds of products for which they have existing MSDS these documents can be updated to internationally acceptable SDS documentation and labeling with the help of experts who may also assist with conversion to electronic forms and regulatory compliance with regulations of countries with which the supplier has trade connections.

Understanding Compliance Training – Regulatory Compliance

Almost every organization needs to comply with some or another regulation. There are countless regulations that organizations have to comply with. Many regulations are general in nature, some are specific to an industry, and others are specific to employee types. Whatever the nature of these regulations; it is true that all organizations need compliance training.Why is compliance training needed?
Is compliance so important or complex that it needs training on? The answer is a clear ‘yes’. This is because compliance is so vast and varied that as we saw; there is no single set of compliance standards across entire industries. Even though many industries carry out work that seems similar or related; there is a big difference in their actual implementation. For this part; compliance training is not only a must, it should also be very specific to a number of parameters.Which organizations need compliance training?
Asking which kinds of organizations need compliance is like asking how many citizens need to abide by the law of the land. The simple answer is that everyone is obliged and legally bound to obey laws passed by the highest legislative body of the concerned nation. In the same way; compliance is a must for every kind of organization, be it small or big or local or international. For most of these organizations; there has to be some person or group of persons who train employees about the various aspects of regulations. This is why training is needed by every organization.What kind of compliance training is needed?
Each organization has its unique compliance needs. If the organization is in say, the chemical industry, it has its own set of regulations that need to be complied with. The regulatory body or authority would have a set of guidelines that need to be adhered to. They are specific to the chemical industry. The unit has to comply with all these compliance requirements. For this, it goes without saying that it needs expert guidance. This is best availed from qualified training professionals. This is what compliance is all about.Who will impart the compliance training?
This is a very important element of an organization’s decision to go ahead with compliance training for its employees. It has to make a choice from among many experts who are available to impart compliance training. The organization has to take a call on the level of expertise and experience of the trainer. This training is effective when it is given by an expert who has been certified by respective regulatory bodies.What is the purpose of compliance training?
The entire purpose for which training is carried out is that without compliance; organizations land in a lot of trouble in terms of both law and business. First of all, organizations are legally bound to be compliant with regulations that are specific to their industry. Secondly, being in compliance will ensure better products. This is the ultimate aim of all regulation. Regulation is not something that is done according to the whims and fancies of the regulatory authorities. They are done with the aim of ensuring that products that enter the market are safe and certified as being so. To ensure that all these fall in place, compliance training is a must for organizations.

Keep Your Company in Compliance With All Government Requirements – Regulatory Compliance

If you’re in business, you’re expected to comply with various government requirements. And being subject to regulation means you’re also subject to periodic compliance inspections by the appropriate agency.Your goal is to be in compliance before you are audited or inspected. Some government-agency audits may uncover minor violations, which usually lead to nothing more than a formal order or informal request for modifications. But other inspections may uncover substantial violations, which can threaten the very existence of a business with corporate fines and, in some instances, may even involve a threat of individual fines or jail time for managers and owners.Depending on your specific industry, you may need to comply with certain safety regulations, record-keeping requirements, environmental-protection procedures, professional-certification requirements and other operational practices. If you have even one employee, there are a variety of state and federal employment regulations you must follow. The more employees you have, the greater the number of regulations that apply. So the very first step in setting up your own internal compliance audit program is to thoroughly understand all of the various regulations applying to your business.Join local and national trade and professional organizations related to your industry. They’ll help you stay up-to-date on changes, provide education, and also be a vehicle for you to network with other individuals who do what you do. You should also contact the regulatory agencies that have jurisdiction over your operation for guidance on compliance issues.The process is more complicated when it comes to employment regulations. Many states have a clearinghouse for employment-related information; start with your state’s department of labor. Also, remember that federal regulations aren’t in one place, and that makes getting and staying in compliance a challenge. Take the time to do the research yourself, retain a consultant or labor attorney to do it for you, or hire a staff person to manage compliance issues.Once you figure out what you need to do, conduct an internal audit to see where you’re complying and where you’re not, then put together a plan to correct any shortcomings. Your audit should also verify whether you’re complying with your own internal policies–just because you made the rules, doesn’t mean you can disregard them whenever you feel like it. For example, if your policy requires you to follow a particular protocol before firing an employee, yet you fail to do that, you’re setting yourself up for a wrongful-termination lawsuit–even though you may not have violated state or federal laws.In developing your compliance program, keep in mind you probably won’t be able to correct everything immediately. Set realistic priorities and make incremental corrections. Create a checklist and review it periodically. Make sure it covers the important issues in each regulatory category. How often you need to conduct audits depends on the size of your company, how quickly it’s growing and your industry’s regulatory requirements.Finally, keep in mind that compliance audits can be more than protective devices; they can also double as marketing and recruiting tools. They send a positive message to customers, prospective employees, and the general public by reminding them that you not only know what you’re supposed to do, you actually do it.

Regulatory Changes in the Global Chemical Industry – Regulatory Compliance

Companies in the chemical industry are subjected to some of the most extensive regulatory rules in the industry. They must ensure that they are meeting health and safety guidelines in the handling of the substances. Through regulatory changes such as ‘Reach, Evaluation, Authorisation and Restriction of Chemicals’ (REACH) which went into effect in 2007 and ‘Globally Harmonized System of Classification and Labelling of Chemicals’ (GHS) which was implemented in 2008, regulators work to ensure safety in healthy working conditions and handling of chemicals for workers and consumers.REACH satisfies and manages risks that are associated with chemicals by providing information regarding their safety to those who use the substances. GHS is a classification system in the industry to ensure safety in the handling, using and transporting of chemicals. However, a new regulatory change is facing companies and implementation looms on a 2020 deadline. This may seem like a long time away, but the ‘Strategic Approach for International Chemicals Management’ (SAICM) requires companies to reduce the negative impact to the environment and human health. Developed during the Johannesburg World Summit in 2002, many felt that a better accountability in the chemical industry was needed to protect the environment and those who come in contact with or work with the chemicals.Chemical companies in the United States are held to high regulatory compliance levels as in the ‘Chemical Facility Anti-Terrorism Standards’ (CFATS). This standard, mandated by Homeland Security, requires those sites to maintain comprehensive guidelines and audits to address any possible gaps within their safety and security policies and procedures. The CFATS act required sites to create vulnerability assessments in order to reduce possible breeches with security that could jeopardize the American people. This process alone takes months to complete including the time and effort put into focus and support of this program.With many of the manufacturing plants using antiquated systems and processes, the need to align them to ensure future compliance is upon us. Changes that affect the environment can mean costly changes in the global industry. While technology can play a major role in assisting and aiding compliance, many of these companies may not be able to afford to make the required changes to comply with these new regulations. Only those companies who continue to meet challenges and take steps to reduce overall costs will be able to transition into the future successfully as well as avoid fines for noncompliance.

10+2 = Supply Chain Delays + Import Compliance + Security + $$$ – Regulatory Compliance

If you are a local business, a global industry, or just a consumer, supply chain related costs are becoming a major inflation factor for all. Although fuel and energy related costs are the talking points of today do not discount the regulatory changes going on in our government and across the globe.Security related risks are changing the way we trade across borders. Trade and regulatory compliance across all sectors of business add significant costs in the global supply chain. The new 10+2 rule, also known as the Importer Security Filing (ISF) program is a result of the SAFE Port Act of 2006. On March 3, 2008 the public comment period ended for responses to U.S. Customs and Border Protections (CBP) proposed Security Filing. The CBP has announced that it plans to issue the final rule in September.The 10 also known as the Importer Security Filing, requires importers to electronically transmit to the CBP 10 data elements 24 hours before loading any container onto a ship bound for the United States. The 10 data elements are:1. Manufacturer (or supplier) name and address2. Seller (or owner) name and address3. Buyer (or owner) name and address4. Ship to name and address5. Container stuffing location6. Consolidator (container stuffer) name and address7. Importer of record number/foreign trade zone applicant ID number8. consignee number(s)9. Country of origin10. Harmonized Tariff Schedule number (HTSUS)The plus two (+2) data files are what the ocean carrier will transmit to the CBP:1. Vessel Stow Plan to indicate the location of each container on the ocean vessel.2. Container status messages (CSM) which detail information on the movement and status changes of a container as it travels through certain parts of the supply chain.The importer is solely responsible for filing the ISF. You may authorize a third party to file the ISF on your behalf. The third party must be authorized by a Power of Attorney from the importer. Herein lays the challenge for the importer, even if they have a third party submit their data. Gathering all the information on the foreign suppliers will be a monumental task especially if you buy from trading companies, middlemen, or brokers. Third parties will now have to provide you with the details of the manufacturer or supplier, where the container was loaded, or the name of the consolidator who stuffed the container. If I was an import broker I would start looking for a new line of work.On the technology side most ERP systems are not set up to handle the extra data elements required for ISF. Systems will have to be changed or customized to comply with the new regulations. Currently most EDI 850 Purchase Order Transmissions used by many large importers do not have the extra data elements required for the ISF. The Importer Security Filing rule will require carriers and importers to submit additional data elements by EDI.The CBP states that collection of this information will enhance targeting and risk analysis capabilities, improve facilitation of lawful trade, and is required by the SAFE Port Act 203. In addition to the new reporting requirements, the rule also proposes to amend 19 CFR 113.62 to include payment of liquidated damages for violations of the proposed regulations. The principal could be liable for damages equal to the value of the merchandise for failure to comply with the regulations. Additional penalties of $5,000 per violation could be imposed for failure to comply with the container status messages.The 10+2 program is creating a lot of angst and dialogue in the global trade arena. It is estimated to add another $390 to $690 million annually due to filing fees instituted by the government and surcharges levied by cargo agents for generating the additional information. With the extra fees and increased potential for penalties you can also expect to pay more for Customs Bonds. The surety companies will have more claims because of non-compliance to the new regulations. Did I mention delays in the supply chain? Collecting and transmitting the ISF data will increase the origin transit time by an estimated 2-3 days. If you are shipping LCL (less than container load) with a consolidator your shipment could be delayed at the foreign port if one of the other shipments in the container did not have the ISF data. With unavoidable delays companies will spend more on airfreight and expedited shipments to meet their obligations.The 10+2 legislation has good intentions and value in terms of security related safeguards but the negative aspects have been totally underestimated. Twenty members of Congress have urged the Department of Homeland Security and Customs and Border Protection to conduct a pilot program before full implementation of the proposed rule. The letter from the members of Congress warned that 10+2 threatens to cause expensive supply chain delays of as long as two to five days, and the Customs should first test the program “with a small but diverse group of volunteer importers before full-scale implementation of the rule. We also believe that Customs should give some consideration to those companies that have validated supply chains through the C-TPAT program.”Importers should already be preparing for 10+2 security filing if they do not want their supply chains disrupted. The best course of action is to get professional assistance if you do not have the competence in house. Identify the person in your organization that will collect and consolidate the data for each supplier. What are the data elements do you currently have for each supplier and what actions are needed to proactively collect the remaining data? Identify and implement a procedure for advance determination of your correct commodity classifications and assign the appropriate Harmonized Tariff Schedule number. Analyze your current procedures to ensure you are prepared to handle the additional filling requirements. Make sure that your service providers and Customs Broker has the right technology and is prepared to assist with the new requirements.

Managed And Secure File Transfer Are The Route to Industry Compliance – Regulatory Compliance

With the enormous growth in the transfer of data electronically, organisations face an ever-increasing security risk which needs to be managed. More and more processes are being brought into the business environment as we progress into the future with constant upgrades to hardware and software.This being the case, and with constant storage and file transfer in modern organisations, public opinions on the safety and integrity of sensitive data are heightened. These public reactions to data breaches which often hit the headlines are also becoming stronger and this can be very negative.The requirement for organisatons to reassure their clients and the wider public that they are dealing with personal data securely and with responsibility is vital to the company for it’s reputation and also for showing compliance to standards and general information assurance. Typically, compliance means adherence to a specific standard, but as time goes on, it also means sticking to best practice guidelines. Secure file transfer allows these standards to be met offering security to organisations across the world.Minimum standards must be met to ensure confidence in the way you handle data.These standards could be set by corporate policy, internal or independent auditors, industry best practice or industry codes or standards and even legal regulatory compliance.Whichever standards determine your operations, they may be dynamic and subject to change and the challenge develops over time. If these risks are not managed, it will be harder to attract new business and existing clients may also be lost to compliant competition. More than likely they have already adopted secure file transfer and integrated it into their processes. Those organisations who have done this will be gaining a competitive advantage.Typical examples of regulatory standards that may impact on your business are:
NGN 224 (NGN telecoms Service Assurance)
Coco (Code of Connection to Government Connect Secure Extranet)
ISO2 such as ISO 27001 for Information Security Management
European Directive on Data Privacy
Medicines and Healthcare product Regulatory Agency (MHRA)
Data Protection Act (DPA)
Standards for the Protection of Personal Information of Commonwealth Residents
Gramm-Leach-Bliley Act (GLBA)
Payment Card Industry Data Security Standard (PCI DSS)
Federal Information Processing Standardization 140 (FIPS)
Health Information Portability
Sarbanes Oxley (SOX)
International Convergence of Capital Measurement and Capital Standards – A Revised Framework (Basel II)
Financial Instruments and Exchange LawsThis is not a comprehensive list but it details the most widely used and adopted standards. Which ones apply to any organisation depend on it’s field of operations for example which industry it’s in and what country it operates in. Some of the standards are extremely detailed whilst at the other end of the spectrum guidelines can be just that! Only a very technical Compliance Officer or external auditors can tell whether an outfit is compliant or not. For traditional working processes as opposed to secure file transfer solutions, each process will need to be scrutinised and evaluated against compliance targets.

Robust CRM Systems For The Chemical Industry – Regulatory Compliance

CRM systems are able to provide a competitive edge for a chemical based company. Chemicals can range from petrochemical, paints, agrochemicals, pharmaceuticals and polymer just to name a few. With the aid of effective CRM solutions, chemical companies are able to streamline business processes and compensate market conditions that are flat and unfavorable. A CRM database is a viable solution for companies in the chemical industry. This database provides companies with functionality that is comprehensive and helps to enhance their performance in the management of all the aspects of business processes – both commodity and specialty.Extensive Quality Management CRM software for chemical companies integrates recognized business processes and enhances standards of quality among practices deployed in manufacturing in the chemical sector. A CRM database helps a chemical company identify issues and opportunities. This can be done by the enforcement of guidelines for corrections in issues affecting performance and process. CRM software is able to integrate complete functionality of management, tracking and capture of quality information across all its functions including production and supply.Benefits of CRM Solutions for the Chemical IndustryThe following are the prime benefits of deploying CRM solutions in the chemical industry:
Integrated business solutions
Quality processes
Effective formulation and process control
Secure customer information and exchange
Regular improvements being made for continual optimized performance
Regulatory Compliance
Higher ROI (for both investors and senior management alike)
Mitigation of unnecessary costs and reduced margins
Better Process Control CRM software enhances and improves professional services that successfully address specific requirements for the chemical industry and successfully delivers solutions that are on-demand by the customer. The clinical processes become automated within time and budget despite the presence of supply and regulatory limitations/constraints. The information of clients and customers are secure and the company is able to access audit reports from a single source. The company, in this way, can review and report. This protects the financial, commercial and legal security of the company extensively.In conclusion, CRM solutions for the chemical industry helps companies generate more returns on investments. There is better regulation of costs via production and distribution operations that are streamlined. The company is able to get guaranteed visibility in all areas right from finance to manufacturing. The customers’ needs and demands are addressed and satisfied without any problems. The risk management activities are enhanced and the company is able to pursue both local and global opportunities effectively.

Clinical Trials and R&D – Hand-in-Hand for a Bright Future – Regulatory Compliance

We have come a long way since the discovery of electronic aspects of coronary activity in the mid 1800’s. We have learned a lot since the first ECG machines made their appearance and revolutionized basic concepts of monitoring and diagnostics. However, from the initial phases of drug development to drug introduction in the general public, there is a missing link in the chain when it comes to safety. What can ECG results teach us during the clinical trials phase for a safer outcome and more successful treatments?One aspect of clinical trials, and research and development (R&D) for that matter, that must be taken into consideration is the variables, the unknowns. During the developmental and testing phases, control groups are typically well accounted for, thoroughly evaluated, and vigorously monitored. After successful testing in the trial phase for the control groups, often times the preliminary field tests will show the adverse effects that a particular drug may have on patients. While this information is very useful and certainly deserves attention it is not the end-all of what the healthcare industry or the FDA itself may otherwise believe is a perfectly safe drug. Those aspects out of R&D’s control are immediately a liability to the manufacturers the moment the drug hits the public market.The unfortunate thing about humans is the fact that we make mistakes. A physician prescribes a new medication that has successfully passed the trial phase with the good faith that their patient will take as instructed. Patients make mistakes, ignore strict orders, lie about medical history, or simply misread warning signs. Generally the majority of adverse effects of drugs are due to inappropriate formulations, or excessive exposure to the agents. This does not even factor in the idiosyncratic reactions whereby a drug is taken as directed however the individual patient has unexpected differences in absorption, distribution, metabolism, or genetic predispositions.Post-market surveillance is rigorous for new drugs as often times these unknown variables result in the undesired effects. Globalization is an intriguing idea for tackling the idea of the unknowns. Globalization and ECG have been working together to asses the results of cardio drugs in the early stages. A global effort can certainly diversify the target population thereby theoretically honing in and better understanding the adverse effects that can be expected through demographics or individuals who are more likely to show signs of these effects. Globalization has certainly not been the life saver that the industry had hoped for, but having a diverse target can certainly help solve some of the questions pending. The key to innovation with global efforts, is doing things in a different way as David Lester explains, “The biggest concern with globalization is that if a research center opened in China, would they do research the same way they did it in Connecticut? If it’s not working in Connecticut, why would it work better in China?” This provides some food for though for those R&D companies who may be considering an alternative to U.S. based populations and research.
Disruption of regular and rhythmic QT waves is the leading cause of drugs being removed from the market. ECG readings provide early warning signs to undesired effects of test drugs and therefore must be preformed regularly to prevent wasted resources in later stages of development. Learning about irregular QT readings at the approval stage is simply inadequate. Regulartory guidelines have stipulated the importance of drug-induced delayed repolarization (prolonged QTc interval) in cardiac safety assessment. It has been found that QT/QTc can report repolarization quickly and accurately. This presents some pretty hard truths to drugs seeking market approval who must are forced by regulation to return to the Phase I testing stages of development.Regulations such as this though imposing, in the long run offer many benefits including improved accuracy for drug targets, better responsiveness on the part of the patient, consistency among test subjects, and assurance of compliance. Furthermore, drug ECG testing lends itself to qualified results thereby eliminating adverse effects and honing in on desired results. David Lester reminds us to be wary of production pushes, “The question is, why do they have to make 40 new compounds? The answer is because they have a quota for revenue. I suggest that they should make five good compounds. That is just not the way they do things anymore, because the blockbuster days are over.”Another way to combat unsuccessful drugs, which is still a problem with ECG testing, is the sample size of test subjects. Often times drug developers are left to their own devices and must surmise what they can from the group they assume. One reason for the lack of adequate sample subjects is the general public’s opinion of the pharmaceutical industry. It should not come as a shock that public opinion in the U.S. of the pharmaceutical industry is extremely low. The pharmaceutical industry has the unique juxtaposition of being industry-push as opposed to market-pull. Consumers of the products that the R&D manufacturers develop are prescribed their product; they do not choose the product from a variety of alternatives. If the industry could improve its image, improve results would be the ultimate result. Patients would be more willing to participate in clinical trials, they would be more knowledgeable about industry efforts, and manufacturers would see better accuracy and thus profits. Again, public opinion is not the cure all of the pharmaceutical industry either, but it is an important characteristic. The public certainly does not drive this industry, but it plays a key role in the industries success, both in terms of patient outcomes and overall profitability.Measuring cardiac toxicity is an essential feature driving the increased interest in ECG testing. However, regulatory compliance is what is making ECG testing essential. The “Regulatory ECG Imperative for Cardiac Safety” has been the catalyst which has pushed ECG to the forefront of safety.2 One key component of ECG and QT monitoring yet to be discussed is innovation. As this has been a commodity rather than a requirement until recently, R&D and clinical trials organizations alike have had the luxury of trial and error on their side. The difference now is that they are regulated and as such they are charged to come up with innovative techniques for drug development and subsequently, clinical trials. Has innovation come from globalization? Perhaps to some extent. Has innovation come from high throughput screening (HTS)? Maybe a little. Will ECG turn this trend around? It is the question that is on the minds of developers, shareholders and investors alike. One way that it is being answer is through application of ECG testing. Two variations provide powerful insight into short-term and long-term effects.It will be interesting to see if ECG testing proves to be an enabler or inhibitor of drug discovery, manufacturing, and clinical trials. There are many unknowns with ECG diagnostics. For every wrong answer there is a new possibility that presents itself. For example, Drug X led to inconsistent heart rhythms, answer “why” and developers may be one step closer to a breakthrough. New ideas and concepts are needed to answer these questions and therefore are forcibly approached; regulation is making sure of this fact as the FDA is a proponent of ECGs.

Are You Handling Large Scale Documents? Here Is How You Can Use SharePoint for Help – Regulatory Compliance

Becoming paper free is the goal of both large and small offices, but the biggest challenge is to manage and control the digital docs, which can be a complicated task as dealing with physical files. A good document management software is the answer to this challenge of effectively sharing, storing, collaborating and ultimately eliminating any outdated records. SharePoint is a great tool for document management that is usually considered by many organizations as they are already using Microsoft products for various tasks.What is SharePoint document management and what can you expect from it?SharePoint document management is specifically designed to be an intranet and collaboration tool that is to offer a secure place to store, share, organize and also access any information easily. SharePoint is offered on premise, hybrid and cloud versions. It comes with a broad set of features and function sets and also has a constantly changing feature and complex licensing arrangements. It has been deployed alongside Microsoft Exchange, office web apps, Skype for business by mid-sized organizations and also large departments. Its primary distribution channel has been Office 365. Cloud based SharePoint was developed in order to improve the platform and to enhance the user experience and improve the search in a world where speed and personalization is expected.How to use SharePoint for document management?A feature rich document management system is a prime requirement for enterprises willing to streamline, automate and optimize the document driven process and also make the employees more productive.Capture and validation:Business organizations have to operate various unstructured data in varied formats like the JPG, TIFF or CAD files that cannot be searched by the content. In order to make handling such documents easy, it is important to make all the documents readable. This can be achieved through the integration of document management systems having OCR software. Integrated with OCR, SharePoint can offer high volume conversion of paper documents into digital document that are easily searchable and can also be classified, indexed and saved in the libraries.Indexing:In SharePoint, the documents undergo automatic indexing and this makes it easy to retrieve faster. The document management system allocates a unique ID to the document so that there is no confusion due to similar document names. It also supports creating many metadata fields for each document and this simplifies document’s storage, classifying and also search.Storage:Large enterprises, often need huge storage space for their digital documents and are also required to retain the confidential information about employees, clients and other business activities for some time. The data that is collected in SharePoint Online is called a list, which consists of list items and it has up to 30 million items. SharePoint supports most common type files and also works with file extensions like .odt, .ods, .ppsx that are rare. It also helps to optimize the content assets by automatically removing the useless files.Collaboration: Collaboration is a prime key document management features as it helps the employees to easily edit documents simultaneously and also see the changes via the colored bars and this finally increases the productivity. The platform is also known for its co-authoring capabilities and this allows the employees to work on corporate documents at the same time.Regulatory compliance and security: This is important for all business irrespective of the size. Enterprises need to consistently adjust their external and internal policies in order to ensure regulatory compliance. And non-compliance may lead to fines, confinement and even breach of contracts. SharePoint helps to control the people who can view, delete or edit the documents and establish a system having multiple permission levels for the users.Distribution and retrieval: All the document of any enterprise should be accessible 24 hours a day and from anywhere and any device. In order to stay competitive, business organizations should be flexible and quick in responding to the partners and customers and also distribute important documents in formats that are easy to change. SharePoint document management has an easy to use UI and is also available as a mobile version. Now even absence of the internet connection is not a problem as the users can work with documents offline. All the changes made to it offline will be synchronized once there is an internet connection.

Top Tips for Best Occupational Health and Safety Practice – Regulatory Compliance

Occupational health and safety is one of the most important parts of workplace management. It’s critically important that OHS systems and training are maintained at their best levels of efficiency. The sad fact is that the Australian workplace is one of the country’s most dangerous places. Statistically, workplace related injuries are far worse than the road toll.Health and safety management programs have made significant inroads into this grim situation, but the only real remedy is ongoing management.OHS basicsOccupational Health and Safety is really everybody’s responsibility in the workplace.The basic processes are simple, but absolutely essential:
Health and safety management systems: comprehensive business specific processes in place to manage safety risk and regulatory compliance.
Accountability: The business as a whole needs to take safety seriously and hold people accountable to their safety responsibilities.
Measuring performance: The basis for continuing improvement is the measurement of OHS performance.
Resources: The people, time and financial resources to maintain and improve a health and safety management system.Training- The best safety management system aroundOHS training is mandatory, with good reason. Occupational Health and Safety training needs to start from the first day of employment. The workplace contains hazards of various types, and the sooner the OHS training begins, the safer the employees and the people they work with.Basic OHS training includes:
Workplace hazards
Equipment hazards
Emergency procedures
Injury procedures
Safety requirements related to the employer’s industry
Reporting procedures
Emergency safety trainingThese training programs reduce risk and can save lives. They also greatly improve the quality of the working environment.Best practice in OHSBest practice OHS is an integral part of risk management strategy, including the increasingly popular self insurance management systems for medium and larger employers. Best practice is defined as:
Creation and implementation of comprehensive OHS and risk management policies, structure and programs
Management participation in all OHS systems and programs at various levels
Staff training- Job-specific training and training in regard to the requirements of industrial safety regulations. This training is conducted under systematic review and monitoring.This approach provides a good structure of training programs, management oversight and currency of information.Safety consultants are the preferred option for creation of tailored OHS and risk management systems and programs, to ensure compliance with law and efficiency in operation. Consultants also carry out OHS compliance and safety audits for self insurance purposes.